If a project does not yet exist, any registered user, whether a Team Admin or a regular Team User, except the Super User, can create a new project as its creator. Note: Only the project creator has the ability to share the project with either read-only/comment or read-write/comment permissions. The sharing permissions for different users are detailed as follows:
The Creator
full privileges
read-write/comment access
change the annotation data created by oneself
cannot change the annotation data created by other users
The Team Users
no sharing access if not shared by the project creator
read-only/comment sharing access if read-only shared by the project creator
read-write/comment sharing access if read-write shared by the project creator
read-write/comment access
change the annotation data created by oneself
cannot change the annotation data created by other users
The Team Admin
read-only/comment sharing access if not shared by the project creator
read-only/comment sharing access if read-only shared by the project creator
read-write/comment sharing access if read-write shared by the project creator
read-write/comment access
change the annotation data created by oneself
cannot change the annotation data created by other users
To set project sharing permissions, the creator of a project has the following options:
The creator creates a new non-shared project. Although the project is not shared with other team members, the team administrator of the creator’s team has read-only/comment permissions on the non-shared project.
From the left navigation panel, click on New Project to redirect to the Create New Project page.
Option 1: From the left navigation panel, select My ProjectsNew Project in sequence.
Option 2: From the left navigation panel, select CollaborationsUser NameNew Project in sequence.
Enter a meaningful sentence as the Notebook Title (Project Title).
Enter meaningful keywords as the Project Tags.
Complete and submit the form.
Please refer to the reference Create a Non-Shared Project for detailed step-by-step instructions on how to create a new non-shared project.
Note: The sharing accesses are specified at the project level, please refer to the reference Notebook Creation for entering additional data for a new project.
If a non-shared project exists, the creator of the project can set read-only/comment or read-write/comment permissions for specific team members. Even if the project is not shared with the team administrator of the creator’s team, the team administrator still has read-only/comment permissions on the project. Please adhere to the instructions below to configure the sharing accesses for the project:
Option 1: Share a Non-Shared Project via My Projects Entry
From the left navigation panel, select My ProjectsProject Title in sequence to redirect to the project details page.
Under the Project tab, click on the Project Title to show the project annotations.
Click on the Edit Share icon to show the share configuration page.
Under the Project tab, click on the Shared Users, and then New Share to share the project with other users.
Click on Select button to choose and configure the user to have either read-only/comment or read-write/comment permissions on the project.
Enter the username or select a user from the dropdown list, then click the Add button.
The creator creates a new shared project, which is not visible to other team members who have not been granted shared access permissions. However, the team administrator of the creator’s team has read-only/comment permissions on this project, even if it is not explicitly shared with them.
From the left navigation panel, click on New Project to redirect to the Create New Project page.
Option 1: From the left navigation panel, select My ProjectsNew Project in sequence.
Option 2: From the left navigation panel, select CollaborationsUser NameNew Project in sequence.
Under the Project tab, complete the Title and Tags form fields.
Click on Share the project button to share the project with other users.
Click on Select button to choose and configure the user to have either read-only/comment or read-write/comment permissions on the project.
Enter the username or select a user from the dropdown list, then click the Add button.
Submit the form.
Please refer to the reference Create a Shared Project for detailed step-by-step instructions on how to create a new shared project.
Note: The sharing accesses are specified at the project level, please refer to the reference Notebook Creation for entering additional data for a new project.
If a shared project exists, the creator of the project can set read-only/comment or read-write/comment permissions for specific team members. Even if the project is not shared with the team administrator of the creator’s team, the team administrator still has read-only/comment permissions on the project. Please adhere to the instructions below to configure the sharing accesses for the project:
Option 1: Share a Shared Project via Collaborations Entry
From the left navigation panel, select CollaborationsUser NameProject Title in sequence to redirect to the project details page.
Under the Project tab, click on the Project Title to show the project annotations.
Click on the Edit Share icon to show the share configuration page.
Under the Project tab, click on the Shared Users, and then New Share to share the project with other users.
Click on Select button to choose and configure the user to have either read-only/comment or read-write/comment permissions on the project.
Enter the username or select a user from the dropdown list, then click the Add button.
Submit the form.
Please refer to the reference Share a Shared Project for detailed step-by-step instructions.
Option 2: Share a Shared Project via Share Admin Entry
From the left navigation panel, select Share AdminNew Share in sequence to redirect to the New Project Share page.
Select the Project and User from the respective dropdown list in sequence.
Select the Sharing Permission checkbox.
Click on the Share the project button to add the sharing permission.
Please refer to the reference Share a Shared Project for detailed step-by-step instructions.
1.5.2.4. Edit Sharing Permissions for an Existing Project
For an existing project, solely the project creator has the ability to modify sharing permissions for designated team members as necessary. The project remains invisible to other team members who haven’t been granted shared access. Even if the project is not shared with the team administrator of the creator’s team, the team administrator still has read-only/comment permissions on the project.
1.5.2.4.1. Add Sharing Permissions for an Existing Project
Option 1: Add Sharing Permissions via Edit Share Entry
From the left navigation panel, click on Project Title to redirect to the project details page.
Option 1: From the left navigation panel, select My ProjectsProject Title in sequence.
Option 2: From the left navigation panel, select CollaborationsUser NameProject Title in sequence.
Under the Project tab, click on the Project Title to show the project annotations.
Click on the Edit Share icon to show the share configuration page.
Under the Project tab, click on the Shared Users, and then New Share to share the project with other users.
Click on Select button to choose and configure the user to have either read-only/comment or read-write/comment permissions on the project.
Enter the username or select a user from the dropdown list, then click the Add button.
To streamline project sharing within the SimpleELN Team Edition, we have established a team administrator account along with four team user accounts: Team Admin1, Team User1, Team User2, Team User3, and Team User4. These accounts will serve as demonstrators to show how projects can be shared among team members.
Fig. 1.84 An overview of the projects created by Team User1. Team User1 has created three projects and has shared them with team members, as demonstrated above.
Fig. 1.85 An overview of the projects created by Team User2 and Team User3. Team User2 has created two projects and shared them with team members, as shown above. Team User3 has created only one project but has not shared it with any team members.
1.5.2.5.7.1. Overview of Projects by Team User1, a Team User
Overview of Projects by Team User1, a Team User
Team User1 creates a non-shared project, which is listed under the My Projects section.
Non-Shared Project 1
Team User1 shares two projects with other team members, which are listed under the Collaborations section.
Shared Project 1
Shared Project 2
Fig. 1.86 Overview of Projects by Team User1. New data entries are enabled in projects created by Team User1, including options such as New Chapter/Section/Experiment/Protocol/Result/Attachment.
1.5.2.5.7.2. Overview of Projects by Team User2, a Team User
Overview of Projects by Team User2, a Team User
Team User2 creates a non-shared project, which is listed under the My Projects section.
Team User2 creates a shared project, which is listed under the Collaborations section.
Team User1 shares two projects with Team User2, which are listed under the Collaborations section.
Fig. 1.87 Overview of Projects by Team User2. New data entries are enabled in projects, whether created by Team User2 or by other users and shared with Team User2 with Read-Write/Comment Sharing Access. However, if the sharing access is Read-Only/Comment Sharing Access, no new data entries are enabled.
1.5.2.5.7.3. Overview of Projects by Team User3, a Team User
Overview of Projects by Team User3, a Team User
Team User3 creates a non-shared project, which is listed under the My Projects section.
Team User1 shares a project with Team User3 with Read-Write/Comment Sharing Access, which is listed under the Collaborations section.
Team User2 shares a project with Team User3 with Read-Only/Comment Sharing Access, which is listed under the Collaborations section.
Fig. 1.88 Overview of Projects by Team User3. New data entries are enabled in projects, whether created by Team User3 or by other users and shared with Team User3 with Read-Write/Comment Sharing Access. However, if the sharing access is Read-Only/Comment Sharing Access, no new data entries are enabled.
1.5.2.5.7.4. Overview of Projects by Team User4, a Team User
Overview of Projects by Team User3, a Team User
Team User4 does not create any projects, whether shared or not.
Team User2 shares a project with Team User4 with Read-Write/Comment Sharing Access, which is listed under the Collaborations section.
Fig. 1.89 Overview of Projects by Team User4. New data entries are enabled in projects created by other users and shared with Team User4 with Read-Write/Comment Sharing Access.
1.5.2.5.7.5. Overview of Projects by Team Admin1, the Team Admin
Overview of Projects by Team Admin1, the team administrator
The team, Team1, , has a team administrator and four team users: Team Admin1, Team User1, Team User2, Team User3, and Team User4.
Team User1 creates three projects, which are listed under the Collaborations section.
Team User2 creates two projects, which are listed under the Collaborations section.
Team User3 creates one project, which is listed under the Collaborations section.
Team User4 does not create any projects, and accordingly, no entry is listed under the Collaborations section.
None of the team users share a project with Team Admin1, the team administrator.
Team Admin1, the team administrator, has Read-Only/Comment Sharing Access to projects created by the team members.
Fig. 1.90 Overview of Projects by Team Admin1. The team administrator, Team Admin1, has Read-Only/Comment Sharing Access to projects created by the managed team members.
New Project to redirect to the Create New Project page.
My Projects
Collaborations User Name
Project Title in sequence to redirect to the project details page.
icon to show the share configuration page.
Shared Users, and then 
New Share to share the project with other users.
Share Admin Entry
