2.1.2. Create User Accounts for Team Edition

When you first access the SimpleELN Team Edition, you will automatically be redirected to the account initialization page where a Team Admin account with full privileges for SimpleELN management will be created. Please refer to the instructions outlined in Account Initialization for Team Edition to initialize a Team Admin account if not yet done so. Upon the establishment of the Team Admin account, the creation of additional Team User (Group User or Lab Manager) accounts can be directly initiated by the Team Admin account. Alternatively, Team User accounts can be registered by completing the Signup Form, which requires subsequent approval from either the Team Admin or Lab Manager accounts.

2.1.2.1. Option 1. Create New Team User Account Directly

To create a Group User account directly, the Team Admin or Lab Manager completes and submits the New User form. To establish a Lab Manager account, an initial Group User account must be created, followed by the subsequent assignment of the Lab Manager role to that account.

Create Group User Account
- Log in as either Team Admin or Lab Manager
  Navigate to the URL http://<host_ip>:<port>/login using a web browser, making sure to replace <host_ip> with the IP address of your server host machine and <port> with the designated port number.
  
  For example, replace the <port> with the server.port number specified in the application.properties file, the default is 32780.
- Navigate to the New User page
  Option 1: From the Projects page (http://<host_ip>:<port>/project), select User Admin Group Users New User in sequence to redirect to the New User page.
  
  Option 2: From the User Admin page (http://<host_ip>:<port>/useradmin), select Group Users New User in sequence to redirect to the New User page.
- Complete and submit the New User form.
- Please refer to the reference Create a New Group User Account Directly for detailed step-by-step instructions on how to create a new Group User account.
Create Lab Manager Account
- Log in as Team Admin
  Navigate to the URL http://<host_ip>:<port>/login using a web browser, making sure to replace <host_ip> with the IP address of your server host machine and <port> with the designated port number.
  
  For example, replace the <port> with the server.port number specified in the application.properties file, the default is 32780.
- Navigate to the New Lab Manager page
  Option 1: From the Projects page (http://<host_ip>:<port>/project), select User Admin Lab Managers New Lab Manager in sequence to redirect to the New Lab Manager page.
  
  Option 2: From the User Admin page (http://<host_ip>:<port>/useradmin), select Lab Managers New Lab Manager in sequence to redirect to the New Lab Manager page.
- Select the desired user from the Select User dropdown list. If the desired user is not listed in the Select User dropdown list, kindly refer to the reference Create a New Group User Account Directly for detailed step-by-step instructions on how to create a new Group User account.
- Click on the Confirm button.
- Please refer to the reference Create a New Lab Manager Account for detailed step-by-step instructions on how to create a new Lab Manager account.

2.1.2.2. Option 2. New User Signup and Approval

Complete Team User Signup Form
- Navigate to the User Signup page
  Option 1: From any page, select Sign In to redirect to the Login page, and then click on the Register link.
  
  Option 2: Navigate to the URL http://<host_ip>:<port>/signup using a web browser, making sure to replace <host_ip> with the IP address of your host server machine and <port> with the designated port number.
- Complete and submit the form.
- Please refer to the reference Complete New User Signup Form for detailed step-by-step instructions on how to complete a new Group User signup form.
Approve Team User Signup Account by Administrator
- Log in as either Team Admin or Lab Manager
  Navigate to the URL http://<host_ip>:<port>/login using a web browser, making sure to replace <host_ip> with the IP address of your server host machine and <port> with the designated port number.
  
  For example, replace the <port> with the server.port number specified in the application.properties file, the default is 32780.
- Navigate to the Signup Users page.
  Option 1: From the Projects page (http://<host_ip>:<port>/project), select User Admin Group Users Signup List in sequence to redirect to the Signup Users page.
  
  Option 2: From the User Admin page (http://<host_ip>:<port>/useradmin), select Group Users Signup List in sequence to redirect to the Signup Users page.
  
  Option 3: Navigate to the URL http://<host_ip>:<port>/project/useradmin/signupuserlist using a web browser.
- Select the checkbox located in the Approve column for the desired User.
- Click on the Apply button to approve the registration.
- Please refer to the reference Approve New User Signup for detailed step-by-step instructions on how to approve a new Group User signup.

Warning

One Team Admin account only.
No additional Team Admin accounts can be created.
Team Admin account can create Lab Manager account.
Team Admin and Lab Manager accounts can create Team User account.
Many Team User accounts can be created.
Many Lab Manager accounts can be created.

Screenshots

2.1.2.3. Screenshots of Creating User Accounts for Team Edition

The following are some screenshots demonstrating the process of creating Team User Accounts for the SimpleELN Team Edition.

2.1.2.3.1. Create New Team User Account Directly

Create New Team User Account Directly

Log in as either Team Admin or Lab Manager

Navigate to the New User page ❶

Option 1: From the Projects page (http://<host_ip>:<port>/project), select User Admin Group Users New User in sequence to redirect to the New User page.

Option 2: From the User Admin page (http://<host_ip>:<port>/useradmin), select Group Users New User in sequence to redirect to the New User page.

Complete and submit the New User form.

One Team User account will be created upon form submission.

Fig. 2.2 Create New Team User Account Directly

2.1.2.3.2. Create New Lab Manager Account

Create New Lab Manager Account

Log in as Team Admin

Navigate to the New Lab Manager page. ❶

Option 1: From the Projects page (http://<host_ip>:<port>/project), select User Admin Lab Managers New Lab Manager in sequence to redirect to the New Lab Manager page.

Option 2: From the User Admin page (http://<host_ip>:<port>/useradmin), select Lab Managers New Lab Manager in sequence to redirect to the New Lab Manager page.

Select the desired user from the Select User dropdown list. ❷

If the desired user is not listed in the Select User dropdown list, kindly refer to the reference Create a New Group User Account to create a new Group User account.

Click on the Confirm button.

One Lab Manager account will be created upon form submission.

Fig. 2.3 Create New Lab Manager Account

2.1.2.3.3. Complete Team User Signup Form

Complete Team User Signup Form

Navigate to the User Signup page.

Option 1: From any page, select Sign In to redirect to the Login page, and then click on the Register link.

Option 2: Navigate to the URL http://<host_ip>:<port>/signup using a web browser, making sure to replace <host_ip> with the IP address of your host server machine and <port> with the designated port number.

Complete and submit the form.

Fig. 2.4 Complete Team User Signup Form

2.1.2.3.4. Approve Team User Signup Account

Approve Team User Signup Account

Log in as either Team Admin or Lab Manager.

Navigate to the Signup Users page. ❶

Option 1: From the Projects page (http://<host_ip>:<port>/project), select User Admin Group Users Signup List in sequence to redirect to the Signup Users page.

Option 2: From the User Admin page (http://<host_ip>:<port>/useradmin), select Group Users Signup List in sequence to redirect to the Signup Users page.

Option 3: Navigate to the URL http://<host_ip>:<port>/project/useradmin/signupuserlist using a web browser.

Select the checkbox located in the Approve column for the desired User. ❷

Click on the Apply button to approve the registration. ❸

Fig. 2.5 Approve Team User Signup Account